Facilities Rental Policies and Procedures
(Revised January 3, 2013)
The following are the policies and procedures for facility rental
at the University of South Carolina Lancaster. These topics
will address many of the questions that are frequently asked by
occupants. With additional questions, contact:
P O Box 889
Lancaster, SC 29721
803-313-7122 | Fax: 803-313-7106
The University of South Carolina Lancaster (USCL) facilities are generally
available to University affiliated organizations, business, civic, and community
organizations and, individuals. USC Lancaster reserves the right to disallow
any function which it deems unsuitable for the facility or incompatible with
the University’s mission.
One-half of the base rental fee must be paid at the time the facility is reserved
plus a $100.00 security deposit (“booking fee”). The balance must
be paid within 10 business days prior to event. The security deposit will be
refunded after the event provided excess cleanup is not required and there
is no damage to the premises. The estimated payment for additional
services, if any, is due on the last business day before the event.
Permit to Occupy
Lessee must supply a copy of the Permit to Occupy from the Lancaster City
Fire Department in order to receive confirmation of a reservation.
All facilities are rented up to 8 hours per day. All events must conclude
and the facility vacated no later than 11:30 p.m. An additional fee of
$50.00 per half hour or fraction thereof will be added and lessee agrees to
forfeiture of the Security Deposit if the premises are not vacated by 11:30
p.m. The 8-hour rental period includes load-in and load-out of
materials. The rental period is determined by the amount of time the
facility is rented, not by the amount of time the facility is occupied.
Persons and entities renting USC Lancaster facilities are required to provide
a certificate of general liability insurance coverage which names USC Lancaster
as an additional insured.
Charges will be billed for any damages to the facility, equipment or furnishings
which occur during use. This includes tape on doors, walls or floors. Additional
charges will apply when excess cleanup is required. There is a minimum $75.00
fee for excess cleanup.
Notification of cancellation must be made in writing thirty (30) days prior
to the event. Booking fees will be refunded if cancellation is made more
than thirty (30) days prior to the event. However, if the cancellation
is made thirty (30) days or less of the event, the booking fee is non-refundable.
Occupancy Guidelines/Fire Hazards
All occupancy and fire codes must be followed at all times. This information
can be found on the Permit to Occupy. The Lancaster City Police and/or
Fire Department are authorized to observe an event taking place on campus and
take action(s) necessary for the safety and well-being of persons on campus. Please
contact USC Lancaster should you have any questions regarding occupancy or
Cooking, open flames, and candles are not permitted in any USC Lancaster facility. This
includes canned fuel for reheating food.
Lighting is not permitted on real or artificial trees, plants, etc. This
includes Christmas tree lights, lighted decorations, indirect spot lights,
and/or any other lighting apparatus not approved by USC Lancaster.
Decorations are permitted so long as they comply with University Guidelines
as well as State Guidelines. Decorations are only permitted within the
facilities designated on the contract. No decorations may be pinned,
taped, wired to the light fixtures, walls or ceilings. Decorations in
the hallway, atrium, and at any entrance/exit are prohibited. Lessees
who do not comply with the decorations guidelines will be asked to remove decorations
and may be asked to vacate the facility. No refund of the rental fee
and other charges will be issued.
No signs or posters are allowed to be pinned or taped to fixtures, doors or
Alcoholic beverages are only allowed to be served or consumed in the Banquet
Hall in Bradley Building, and Carole Ray Dowling Room. The event coordinator must provide proof of
licensed caterer, ABC Licensing, and may be required to hire law enforcement personnel.
Food and Beverages
Food and beverages are only allowed to be served or consumed in the Banquet
Hall in Bradley, and Carole Ray Dowling Community room. Food and beverages
are not permitted in lobby areas, atrium, or hallways in the Bradley Building.
Atrium/Lobby/Hallways (Bradley Building)
The use of the atrium, lobby area and hallways is prohibited except to gain
access to meeting facilities. Rental only includes use of facilities
designated on the contract. A gift table and registration table may be
permitted outside of the Banquet Hall.
The use of tobacco products is prohibited in all USC Lancaster facilities.
Operation of audio/visual equipment and lighting is only to be performed by
USC Lancaster personnel.